Administration & Development Coordinator
About Gallery TPW
For nearly forty years, Gallery TPW has explored the vital role that still and time-based images play in contemporary culture. Through a diverse program of exhibitions, screenings, performances, new critical writing, and education programs, TPW has consistently showcased unique and thought-provoking work by Canadian and international contemporary artists.
With a purpose-built exhibition facility in a 3,300-square-foot former warehouse, TPW is well positioned to build on its stellar reputation. We are seeking a dynamic and organized individual who can contribute to all aspects of the gallery’s success. You will be joining a small team dedicated to staging ambitious exhibitions, asking urgent and compelling questions about self and society, and forging ongoing and rewarding relationships with artists and audiences.
Gallery TPW hires on the basis of merit and is committed to fostering an equitable, inclusive, and accessible workplace that reflects the diversity of Toronto’s communities. To that end we especially welcome applications from visible minority group members, women, Indigenous persons, persons with disabilities, persons across the spectrum of sexual orientations and gender identities, and others with the skills and knowledge to productively engage with diverse communities. We encourage all qualified candidates to apply. Should you require accommodation during the interview process, please let us know and we will work with you to meet your needs.
Reporting to the Executive Director, the Administration & Development Coordinator is responsible for gallery administrative duties and some development activities, including the coordination of fundraising events. The Administration & Development Coordinator is often the gallery’s first liaison with membership and the general public and provides support to the Executive Director and Board of Directors.
- Manages office organizational systems and procedures
- Assists Executive Director with writing and preparing operating and project-based grant applications and reports
- Coordinates the gallery’s membership scheme and fundraising initiatives
- Coordinates donation campaigns and assists Executive Director in carrying out donor stewardship
- Invoices and collects payments for sales
- Coordinates exhibition openings and special events, including arrangements for permits, food and beverages, set up, and clean up
- Assists the Executive Director with preparation for Board and Committee meetings
- Coordinates with vendors and contractors on all aspects of facility maintenance and supply stock
- Assists in the interview, hire, and supervision of interns and seasonal employees
- Assists the Executive Director with creating annual budgets and reports
The Successful Candidate Should Possess:
- Strong organizational and administrative skills
- Excellent written and verbal communication skills
- Some experience in an art gallery or other cultural institution
- The formal study of or a demonstrable interest in contemporary art
- Proficiency in Mac OS X, Microsoft Office, Google Docs and Sheets and a willingness to learn other software; general knowledge of computers and networking a plus
Salary is commensurate with experience and includes health and dental benefits. The job entails working 32–35 hours per week with some evenings and weekends.
How to Apply
Please submit a cover letter outlining your interest in the position and your relevant experience and a résumé by September 12, 2017 at 5:00 pm to email@example.com.